A holistic approach for Office template management
Here, thoughts on promoting the brand, improving efficiency in the use of Microsoft Office applications (Word, Excel, PowerPoint, Outlook), as well as specifications from the company and the authorities play an important role.
The template management solution DOCUNIZE™ can support you. It is seamlessly integrated in Microsoft Office and based on current technologies.
You make template management processes such as the creation, modification and distribution of Office documents, spreadsheets, PowerPoint slides much easier or automate them. This makes it easier for users to do their daily work with DOCUNIZE™. The search effort is minimized and you ensure a consistent appearance of your company internally and externally.
You fulfill requirements of management, marketing, IT as well as your colleagues, such as creating or changing documents or e-mail signatures. Another advantage is that the distribution of the new templates can be done with just a few mouse clicks, even after changes have been made.
This allows employees to get back to what should be their focus on when working with Microsoft Office: Working on simple and compelling content.
Centralized management for maximum efficiency and compliance
Does this sound familiar to you? You are looking for a specific template or have revised all templates with the new logo. Now there are further change requests from the management board. This means a number of new tasks: You have to rework the changes so as not to run the risk of incorrect document templates entering circulation or even being used.
Brand management for your company’s corporate identity is irreplaceable. Template management helps you focus on designing content for your company. Sit back when external people get to see your PowerPoint slides. Because you know: The most up-to-date template is used and contributes to the recognition value of your company.
With DOCUNIZE™ you bring office template management, efficiency and economy while working with office in line. How does it work?
We organize template management with its templates, Word documents, PowerPoint slides, e-mail templates, images, etc. in modular elements and keep them in a central database. The elements are seamlessly integrated with Microsoft Office and its processes. This makes template management a reliable part of your value chain.
DOCUNIZE™ – The advantages
Focus on the essentials
Automatic data synchronisation for mobile users
DOCUNIZE™ is also ideal for mobile users and external employees. For example, as soon as an external employee logs into the company network with his notebook, the document templates are automatically updated. And that with a intelligent synchronisation mechanism.
Efficient, effective and structured access to templates
Organise your documents and templates by business or functional area, department and other categories. The employee receives exactly the template selection and fields filled that are relevant in his/her role (e.g. if secretaries process several functional areas/need signatures).
capability for template control
DOCUNIZE™ is ideal for companies working internationally. Document and frontend language can be set separately. Templates can be made multilingual – simply translate text into any language. And all this without any developer expertise.
Future-proof through proven Microsoft technology
The DOCUNIZE™ template management system is seamlessly integrated with Microsoft Office. It is based on the latest Microsoft technologies and supports Office Open XML Format (OOXML) for maximum interoperability. Web-based interfaces allow the integration of template management into other applications, such as the company’s ERP, CRM or DMS systems.
The implementation is just as simple as the creation and modification of templates. This is limited to the integration into an SQL server and the setting of the programme files in a target directory. Interventions in existing systems are not necessary.