DOCUNIZE
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DOCUNIZE for Marketing & Brand Management

Your brand. Always consistent. Directly in Microsoft 365.

DOCUNIZE brings corporate design and brand standards directly into Word, PowerPoint, Outlook, and other Microsoft 365 processes. Changes to logos, layouts, or central content are managed in one place — instead of being corrected document by document.

See brand consistency liveHow DOCUNIZE supports marketing
Microsoft 365Microsoft 365 integrated
Central brand control
Word, PowerPoint & Outlook
Role-based provisioning
DOCUNIZE – central brand source
Approved
LogoColorsFontsLayoutsText modulesSignatureCampaign banners
Word
PowerPoint
Outlook
Business card
Brand consistency for growing organisations
Dekra LogoWacker LogoVictorinox LogoAareal LogoTEAG LogoFendt Caravan LogoBG Klinikum Hamburg Logo
The challenge

Corporate design rarely fails because of the brand guide. It fails in execution.

Marketing defines logos, colours, fonts, and layouts. In day-to-day work, many “almost right” variants still appear — because employees work with old templates, copied presentations, or individually adapted signatures.

Outdated templates

Different document versions sit on network drives, in SharePoint, or personal folders.

Result: Employees fall back on brand materials that are no longer current.

Individually adapted presentations

PowerPoint files are copied, slides changed, and existing presentations used as a starting point.

Result: Layouts, fonts, and design gradually drift away from the corporate design.

Inconsistent signatures

Employees or departments maintain email signatures individually.

Result: An important daily brand touchpoint becomes inconsistent.

High correction effort

Marketing repeatedly checks documents, presentations, and communication materials after the fact.

Result: Time goes into operational corrections instead of brand strategy and communication.

Brand standards in Microsoft 365

The problem is not missing corporate design. What is missing is the link between your brand standards and daily work in Microsoft 365.

The solution

You define the brand. DOCUNIZE brings it into everyday work.

DOCUNIZE connects central brand standards with your employees’ Microsoft 365 applications. Approved templates, layouts, content, and signatures become available where documents are actually created.

Define centrally

Manage brand-relevant templates, layouts, and content in a controlled way.

Update once

Make changes to central components in one place.

Provision selectively

Teams and users receive the materials intended for them.

Apply consistently

Employees work with approved foundations directly in Microsoft 365.

Brand Guidelines
DOCUNIZE
Word
PowerPoint
Outlook
Business card
Consistent corporate communication
From everyday marketing

When your brand changes, hundreds of files do not have to follow.

Brand work is dynamic. DOCUNIZE helps transfer changes into daily Microsoft 365 communication in a controlled way.

ONE SOLUTION FOR YOUR BRAND

Four features.
One consistent brand presence.

DOCUNIZE connects the most important Office touchpoints of your brand in a centrally controllable environment.

Template management

Provide brand standards directly in Office templates.

Maintain Word, PowerPoint, and Excel templates centrally and make them available to the intended teams.

  • Current logos and layouts
  • Approved templates
  • Fewer outdated versions
Discover template management

Document automation

Use approved content in recurring documents.

Connect templates, text modules, and company data so standardised documents do not have to be built manually again and again.

  • Controlled text modules
  • Consistent document structures
  • Less manual copy & paste
Discover document automation

Email signatures

Every email remains part of your brand presence.

Provision Outlook signatures, central content, and campaigns for teams in a controlled way.

  • Consistent signature design
  • Current brand content
  • Centrally controllable campaign banners
Discover email signatures

Digital business cards

Corporate design also in personal networking.

Provide digital contact details for employees in a consistent company design.

  • Consistent brand presence
  • Current employee data
  • Digital customer contact
Discover digital business cards
How it works

From brand guideline to everyday Microsoft 365 document.

01

Define standards

Prepare logos, colours, layouts, templates, and relevant content according to your corporate design guidelines.

02

Manage centrally

Organise the intended templates and brand assets in DOCUNIZE.

03

Define target groups

Define which teams, entities, or users receive which templates and content.

04

Use directly in Microsoft 365

Employees access approved materials in their familiar working environment.

Brand Guide
DOCUNIZE
Employees
On-brand document
Style Templates

Central design building blocks for a consistent presence.

Instead of documenting corporate design information only in a brand guide, relevant design elements can be transferred into centrally maintained template structures.

Administrators or responsible owners maintain central assets. Users then work with the templates and design foundations provided for them.

Your brand guideline
LogoColorsFontsLayout
DOCUNIZE Style Template

Central design information, placeholders, and guidelines

Word
PowerPoint
Excel
PowerPoint

Presentations in corporate design — without starting from scratch every time.

PowerPoint is one of the most visible brand touchpoints in the company. DOCUNIZE helps employees access approved presentation templates, layouts, and slides.

PowerPoint · Company presentation.pptx
Corporate Design
DOCUNIZE Slide Library
  • Title slide
  • Agenda
  • Content slide
  • Chart slide
  • Closing slide

Central slide library

Provide approved slides and layouts for recurring presentation situations.

Corporate-design-compliant foundations

Employees work with the intended layouts, colours, and design elements.

Present faster

Use existing approved slides instead of rebuilding presentations again and again.

Discover template management for PowerPoint
The difference

From brand guide to lived brand.

DOCUNIZE supports the reliable implementation of your corporate design guidelines in daily work with Microsoft 365.

Without central brand control

  • Templates in different places
  • Copied presentations
  • Different logos and layouts
  • Individually maintained signatures
  • Manual correction loops
  • Marketing has to communicate and check changes

With DOCUNIZE

  • Central templates and brand building blocks
  • Approved content
  • More consistent presentations
  • Centrally controlled signatures
  • Controllable changes
  • Brand standards available directly in the work process
What changes for marketing

Less checking. More brand shaping.

Fewer correction loops

Employees already start with approved templates and brand assets.

Control changes centrally

Rebrandings, new layouts, or central content do not have to be organised across many individual storage locations.

More control over brand touchpoints

Word, PowerPoint, Outlook, and digital business cards become part of a shared brand logic.

More time for strategic work

Less operational maintenance and recurring corrections create room for campaigns, content, and brand development.

Brand control without micro-management

Your brand stays controllable — even when marketing does not check every document itself.

Marketing meets IT

Marketing defines the brand. IT enables secure provisioning.

Brand consistency works best in the company when corporate design and technical administration work together. DOCUNIZE creates a shared platform for both requirements.

Marketing

  • Corporate Design
  • Templates
  • Logos & layouts
  • Brand content
  • Signatures
  • Campaigns
DOCUNIZE

IT

  • Microsoft 365
  • Azure Entra ID
  • Roles & permissions
  • Central administration
  • Provisioning
  • Governance
Employees
Consistent Microsoft 365 communication
Customer voices

When brand standards work in everyday life.

"Templates are always up to date, so we can ensure that CI/CD is followed at all times."
Executive assistant
Scout24 Schweiz AG
OMR ReviewsSource: OMR Reviews
FAQ

Frequently asked questions about brand consistency in Microsoft 365.

DOCUNIZE for Marketing & Brand Management

See how DOCUNIZE brings your brand standards into Microsoft 365.

In a personal demo we show you how to centrally control templates, presentations, email signatures, and digital contact points and make your corporate design guidelines available in everyday work.

See brand consistency liveTry for free now
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