DOCUNIZE
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DOCUNIZE for IT & Administration

Administer centrally. Provision with control. Directly in Microsoft 365.

DOCUNIZE connects central administration with Azure Entra ID and Microsoft 365. That way you reduce decentralised storage, individual maintenance, and recurring support.

See DOCUNIZE for IT liveHow DOCUNIZE supports IT
Microsoft 365
Azure Entra ID
Roles & rights
Multi-tenant
ISO 27001
Central template provisioning in professional Microsoft 365 environments
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The challenge

When content is managed decentrally, the effort lands with IT.

Decentralised storage

Templates are stored in different places.

Result: Changes must be distributed multiple times.

Individual workarounds

Employees create their own templates or copies.

Result: Standards and currency are hard to control.

Manual user maintenance

New employees or role changes must be handled in multiple places.

Result: Recurring administration.

Unclear provisioning

Not every user needs the same content.

Result: More follow-up questions and unnecessary content.

Central control layer

DOCUNIZE creates a central control layer for templates, signatures, and other Microsoft 365 content.

The solution

One central environment for content, roles, and provisioning.

Administer centrally

Manage templates, signatures, and content together.

Use identities

Include user and group information from Azure Entra ID.

Provision by role

Make content available specifically for teams and users.

Update centrally

Manage changes in one place.

Azure Entra ID
DOCUNIZE
Roles & content
Microsoft 365Microsoft 365
One platform

Four features. One shared administration logic.

Template management

Centrally manage Office templates and provision them by role.

  • central template source
  • fewer local storage locations
  • role control
Discover template management

Document automation

Integrate data and approved content into document processes in a controlled way.

  • structured data sources
  • central template logic
  • fewer individual workarounds
Discover document automation

Email signatures

Manage Outlook signatures centrally instead of per user.

  • central administration
  • user and group logic
  • less individual signature maintenance
Discover email signatures

Digital business cards

Use employee data centrally for digital contact details.

  • existing identity data
  • less duplicate maintenance
  • central provisioning
Discover digital business cards
How it works

From Azure Entra ID to the right content in Microsoft 365.

Microsoft 36501

Connect Microsoft 365

Connect DOCUNIZE to the existing environment.

02

Manage content centrally

Organise templates, signatures, and other content.

03

Define roles

Define which users or groups receive which content.

04

Provision

Make approved content available directly for Microsoft 365 users.

Identity & Governance

Use existing identities. Keep control.

Azure Entra ID
UsersGroupsRolesEntities
DOCUNIZE
TemplatesEmail signaturesDigital business cardsCentral content

Use user information centrally

Existing details from Azure Entra ID are used for content.

Provision content by role

Users and groups receive the content intended for them.

Define rights and responsibilities

Define who may maintain and approve content.

Manage multiple organisational units

Map entities, locations, and teams in a structured way.

Marketing meets IT

Marketing maintains content. IT keeps control.

Marketing

  • Templates
  • Logos & layouts
  • Text blocks
  • Signatures
  • Campaigns
DOCUNIZE

IT

  • Identities
  • Roles & rights
  • Microsoft 365
  • Provisioning
  • Governance

Maintain content where responsibility sits — control provisioning centrally.

IT benefits

Less one-off maintenance. More control over the overall system.

Simplify administration

Manage content from a shared environment.

Reduce support effort

Fewer questions about templates, signatures, and storage locations.

Provision standards with control

Users receive the content intended for their role.

Work more scalably

Structure teams, locations, and entities centrally.

Security & compliance

Built for professional Microsoft 365 environments.

ISO 27001

DOCUNIZE is certified to ISO 27001.

GDPR & hosting

SaaS operation with hosting in Germany.

Azure Entra ID

Connection to existing identities, users, and groups.

Multi-tenancy

Map multiple entities and organisational units in a structured way.

Customer voices

When central administration works in day-to-day practice.

"DOCUNIZE enables us to provision templates centrally and automatically personalise documents for users."
IT & Services
OMR ReviewsSource: OMR Reviews
"AD integration saves time by automatically taking over user data."
IT Project Manager
OMR ReviewsSource: OMR Reviews
FAQ

Common questions from IT & Administration.

DOCUNIZE for IT & Administration

See how DOCUNIZE fits into your Microsoft 365 environment.

In a personal demo, we show you how DOCUNIZE manages content centrally, connects Azure Entra ID, and provisions templates, signatures, and other content by role.

See DOCUNIZE for IT liveTry for free now
SaaS from GermanyAzure Entra IDISO 27001 certified